Meeting Management

Course Objectives

Recently, a major organisation reported that in their base country alone,
25 million hours were spent in meetings. Half of those hours were wasted. Even at UK minimum wage, that’s at least £140 million in waste.
(Considering that the average meeting attendant is at the management level or higher, that figure is a very low estimate.)
So how do you reduce waste and make your meetings more efficient?
Take this workshop to find out !


There are no prerequisites for this course.

Course Duration

1 day

Course Content

  • Getting Started
    • Icebreaker
    • Ground rules
    • The parking lot
    • Workshop objectives
    • Action plans and evaluation forms
  • Planning and Preparing, Part One
    • Identifying the Participants
    • Choosing the Time and Place
    • Creating the Agenda
  • Planning and Preparing, Part Two
    • Gathering Materials
    • Sending Invitations
    • Making Logistical Arrangements
  • Setting up the Meeting Space
    • The Basic Essentials
    • The Extra Touches
    • Choosing a Physical Arrangement
  • Electronic Options
    • Overview of the Choices Available
    • Things to Consider
    • Making a Final Decision
  • Meeting Roles and Responsibilities
    • The Chairperson
    • The Minute Taker
    • The Attendees
    • Variations for Large and Small Meetings
  • Chairing a Meeting, Part One
    • Getting Off on the Right Foot
    • The Role of the Agenda
    • Using a Parking Lot
  • Chairing a Meeting, Part Two
    • Keeping the Meeting on Track
    • Dealing with Overtime
    • Holding Participants Accountable
  • Dealing with Disruptions
    • Running in and Out
    • Cell Phones and Pagers Ringing
    • Off on a Tangent
    • Personality Conflicts
  • Taking Minutes
    • What are Minutes?
    • What Do I Record?
    • A Take-Home Template
  • Making the Most of Your Meeting
    • The 50 Minute Meeting
    • Using Games
    • Giving Prizes
    • Stuffed Magic
  • Wrapping Up
    • Words from the Wise
    • Review of Parking Lot
    • Lessons Learned
    • Completion of Action Plans and Evaluations

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